Google Workspace is quickly becoming the go-to choice for businesses and individuals looking to simplify their online communication needs.
This comprehensive suite of tools provides a powerful platform for collaboration, communication, and document management. Here are a few things you should know before you jump into Google Workspace.
1. Get Familiar with Different Plans –
Google Workspace offers several plans to fit your business’s needs. To decide which one is right for you, take some time to understand the difference between the basic plan, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard and Enterprise Plus plans.
Each plan offers different levels of functionality and features so that you can get the most out of your subscription.
2. Take Advantage of Video Conferencing –
With built-in video conferencing tools like Hangouts Meet and Google Chat, you may easily host virtual meetings with colleagues from anywhere in the world.
You are free to use Hangouts Meet to host real-time video calls with up to 250 people or join in on a chatroom with up to 8 participants.
3. Make Use of Cloud Storage –
Keep all your important documents safe and secure in the cloud with Google Drive storage space.
With unlimited storage available across all plans, you’ll never have to worry about running out of space again.
Additionally, you could share documents with others while still maintaining control over who has access and what they can do with it.
4. Streamline Collaboration –
Working together has never been easier thanks to Google Docs, Sheets and Slides which provide an intuitive environment for creating joint work products quickly and easily in real time.
Plus, these integrated programs allow teams to collaborate on projects even when they’re geographically dispersed around the world.
5. Manage Projects Efficiently & Effectively –
With G Suite’s Task Manager tool (available on select plans), stay organized by setting reminders for upcoming tasks or deadlines as well as tracking progress toward project completion with detailed reports on milestones achieved or outstanding issues that need to be addressed quickly for optimal efficiency within teams working together remotely or in person alike.
6. Improve Productivity –
Utilize G Suite’s productivity-boosting features such as:
- Gmail filters that help keep track of incoming emails from clients/team members separately from other messages;
- Task Manager which allows users to set up task lists & prioritize tasks;
- Calendar integration (including Google calendar for Mac desktop) that makes scheduling easy & efficient;
- Access Controls which make company data secure & private;
- Voice & Video Calling capabilities so employees can communicate seamlessly both internally & externally.
These are designed specifically towards enhancing productivity within businesses leveraging its services.
7. Benefit From Security & Compliance –
Thanks to the cutting-edge security measures such as two-factor authentication and encryption protocols already built into the platform, plus data protection policies tailored to meet industry specific compliance requirements (HIPAA compliant healthcare records management system etc.), Google Workspace ensures that no matter what type of information your business handles it will remain secure at all times while still having access to its range of powerful collaboration tools.
8. Integrate Third Party Apps –
Need extra help managing projects or customer relations?
Add third-party apps directly into G Suite using their app marketplace feature, which hosts an extensive selection of applications designed specifically for businesses using G Suite, including Trello (task management), Slack (internal communication) & Salesforce (CRM).
This way companies will benefit from maximum flexibility when it comes to integrating external solutions within their existing setup without any additional complexity involved in the setup/configuration process.
9. Automate Your Tasks –
Take advantage of pre-built automation tools such as App Scripts which let developers create custom scripts based on events generated by G Suite services like Gmail or Calendar, which then run automatically in the background.
Team members don’t have to waste valuable time manually completing repetitive tasks, such as sending out daily email reminders about important events coming up soon, thereby significantly improving overall efficiency.
10. Go Mobile –
Tap into mobile friendly version of G Suite services such as Docs (create/edit/review documents directly from your phone) or Sheets (view spreadsheets offline) available through respective iOS/Android apps so that users can stay connected even when away from their desktops/laptops giving them greater flexibility access information anytime anywhere without compromising convenience factor whatsoever.
11. Monitor Activity –
Get an insight into how your team is performing by taking advantage of the Activity Reports feature offered through the Admin console.
The feature provides detailed overviews, including but not limited to the total number of logins made per user per day, along with data usage charts that enable managers to better understand behavior patterns among employees, allowing them to identify areas where productivity might be improved further down the line as well.
12. Customize Your Domain Name –
Give your brand a more personal touch by customizing the domain name associated with your Gmail account opted under GSuite subscription.
This way, customers will recognize right away which company they are dealing with whenever they receive emails coming through those customized addresses.